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Migration to MS Dynamics Business Central from GP: Inspecting Myths and Truths

What you’ll learn


  • Dispelling general myths related to cloud data migration
  • The additional benefits of adopting a cloud-based solution

It is crucial to keep up with the current business landscape to get the best out of the times. Migrating to the cloud is one of the most critical priorities for the office of the modern CFO. According to a Hosting Tribunal article, migration to the cloud is the new norm, with 91% using public cloud facilities. 64% of these businesses have migrated to the cloud in the FY-2020 alone. So, if your business has decided to leverage the cloud to maximize returns, Microsoft’s Dynamics 365 Business Central is the solution for your business.

Business Central Momentum

Cloud migration is a great idea that comes with its own set of myths. These myths often affect the speed of adoption of tech by businesses.  Many businesses with substantial potential lose out on opportunities because of such widespread myths.  In this blog, we shall uncover some of these myths and unveil the truths.

Myth 01: Businesses will lose functionality

“The business will lose out on crucial functionalities, add-ons, and third-party software vendor-provided services, thus hindering day-to-day activities. New functionalities have to be searched for and used. The addition of such plugins will cost the company time and money”

Truth: Upon shifting to Dynamics 365 Business Central, some functionalities will be replaced by D365- BC’s add-ons. This upgrade will help businesses avoid unnecessary dependence on third-party software vendors. Companies can simply migrate and carry on with day-to-day tasks without any glitches.

In contrast to the myth, it saves the company resources to migrate to the cloud.

Some businesses use Distribution Management Software, but Business Central is more refined with many advanced features.

  • An example is quote and purchase orders, where one can use Outlook, comprehensive inventory management, and a very flexible and robust financial management feature with Power BI’s embedded reports.
  • Mobile App is quite a handy utility; you have an API for almost every entity. For example, one can use HighRadius’ API for getting an end-to-end account receivable software platform to lower the DSOs and bad debts.
  • In terms of features, flexibility, and extensibility, Business Central is ahead of any distribution management software and other similar solutions.

Businesses will lose functionality

Business Central provides multiple device accessibility for its application

Myth 02: It will cost more

“Businesses will lose a lot of money investing in the new off-prem ERP solution format. Being a relatively more recent form of technology, it will cost more and hamper the ROI”

Truth: In GP, the licensing model is based on concurrent users, with the software primarily installed on-premise. In Dynamics BC, when talking about the full SaaS version, the licensing model is based on named users and not concurrent users. There was a transition model for concurrent licenses owned before April 1, 2020, where Microsoft offered three to one Named Users for the Concurrent User licenses in place for the GP installed.

There is also a license model transition plan. You can transition to the system based on whether you are concurrent on your current licensing with the same perpetual fee payment while keeping concurrent users to named users in a one-to-one conversion model. For new users of Dynamic 365 Business Central, there is a range of subscription-based models to choose from.

Considering the cost of server establishment and the maintenance of the on-premise version, it saves the company a lot of time and resources to switch to Business Central.

Myth 03: User-interface navigation challenges

“Businesses will have to spend substantial time learning new settings in the ERP format. It will hence cost the company the efficiency that it needs”

Truth: Dynamics 365 Business Central has an advanced set of navigation and filtering options. What this means is that it has a much better user interface (UI) than GP. A better UI allows users to learn to navigate the software’s features faster, and ensures that the efficacy is maintained.

Dynamics 365 Business Central has a familiar Microsoft interface. It also offers personalization options to help users have an intuitive interface in the new ERP.

The navigation area appears at the top of the window and contains multiple sections. These sections help with smooth navigation, better overview, and swift performance.

The navigation section has three separate areas: navigation menu, navigation area, and actions area.

User-interface navigation challenges

Dashboard navigation for Microsoft Business Central

Myth 04: Losing Transactional Data

“Businesses will lose all of their previous data and transactions, leading to multiple discrepancies”

Truth: Businesses leveraging on-prem ERP solutions have years, if not decades, worth of data. Using various migrational tools can help bring this data to the cloud. But this big pile of data will eventually slow down future searches and other computational processes. A better alternative would be to put that data into a data warehouse. Data can then be leveraged without cluttering and decreasing the efficiency of the operations. The warehouse can then be accessed and used in Power BI reports and Power Apps.

Losing Transactional Data

 Source

Myth 05: Data volatility issues

Businesses will lose data integrity. Data being on two separate locations upon migration will lead to duplication or omission of data.

Truth: Data that is to be migrated from on-prem to Business Central cloud goes through a diagnostic check. You also get a diagnostic report that states whether the data has been duplicated, truncated, or lost. The result is displayed to the users via block tiles. These block tiles provide a visual aid for better understanding. This makes it easier to point out potential errors that need to be looked at.

Data volatility issues

 Source

Now that you have realized the entire truth, it will be safe to say that cloud comes with many add-on benefits. The additional benefits of cloud-based solutions include

  • SaaS infrastructure and better security 

When we talk about SaaS services from Microsoft 365 Business Central, businesses can be assured of data safety and integrity. Under Microsoft’s Modern Lifecycle Policy, the product servers undergo a significant update every six months, every April and October. D365-BC also has an in-built security system that supports authentication and authorization. This system ensures only authorized user access. The owner can also sublet the same authority to others in their team.

SaaS infrastructure and better security

  • Automatic upgrades 

With the full cloud version, there is no hassle in upgrading. Sometimes an enterprise wants to use new features but cannot do it due to the absence of multiple upgrades. These delayed upgrades result in downtime, lowering productivity. With Dynamic 365 Business Central, the latest upgrades get implemented overnight at no charge. Microsoft ensures an up-to-date model of the product while maintaining uptime of 99.99%. 

Automatic upgrades

  • App source 

Dynamics 365 Business Central is designed purely for ERP integrated services. Business Central does a very efficient job of increasing its viability by supporting data-sharing with other apps. Microsoft’s BC allows integration with as many as 1800+ applications such as Excel Importer, Sharepoint Connector, etc.

For a better overall cloud experience in Business Central, one must try various plugins. RadiusOne is one of the popular plugins that businesses add-on to Business Central. RadiusOne provides seamless AR processing across industries. Digital AR processes with RadiusOne can save up to 70% of the total working costs.

App source

About RadiusOne

RadiusOne AR apps suit AR teams’ needs and aim to automate labor-intensive processes, maximize working capital, and facilitate faster cash conversion. Click here to learn more.

The HighRadius RadiusOne AR Suite includes automation solutions for processes including e-Invoicing & collections, cash reconciliation, and credit risk management.

About RadiusOne Solution

HighRadius is a leading fintech company focused on optimizing order-to-cash processes and treasury operations by leveraging automation across credit, electronic billing and payment processing, cash application, deductions, and collections, powered by AI and integrated receivables platform for major companies globally. With lightning-fast remote deployment, minimal IT dependency, prepackaged modules with industry best practices, HighRadius is the ultimate choice for your company’s order-to-cash processes.

HighRadius RadiusOne AR Suite

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The HighRadius RadiusOne AR Suite is a complete accounts receivable solution designed for mid-sized businesses and SMBs to automate eInvoicing, Collections, Cash Reconciliation, and Credit Risk Management to enable faster cash conversion and maximize working capital.

It is quick to deploy and ready to integrate with ERPs like Oracle NetSuite, Sage Intacct, MS Dynamics, and scales to meet the needs of your order-to-cash process.

Lightning-fast Remote Deployment | Minimal IT Dependency
Prepackaged Modules with Industry-Specific Best Practices.

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