Automate invoice capture, matching, approvals, and ERP posting with HighRadius—powered by Agentic AI for near-touchless processing and real-time AP visibility.
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HighRadius eliminates manual invoice entry by automatically extracting invoice data from email bodies and attachments. Leveraging AI/ML, it validates and uploads data into your ERP, accelerating AP processes and improving accuracy.
HighRadius automates 3-way matching by extracting data from invoices, POs, and goods receipts, and matching them using business rules. It reduces manual effort and helps achieve higher straight-through processing.
HighRadius uses AI to intelligently code non-PO invoices based on historical data, invoice content, and business rules—reducing manual effort and ensuring compliance with accounting policies.
HighRadius accelerates invoice approvals with rule-based routing and real-time visibility. Approvers can review and act on invoices via email or mobile, cutting cycle time and improving compliance.
HighRadius automates invoice posting to your ERP once approvals and validations are complete. It ensures clean data, reduces posting errors, and eliminates manual uploads across systems.
Let the AI Agents do the heavy lifting. See how HighRadius turns automation into outcomes.
Eliminate Manual Errors
Say goodbye to inaccuracies caused by manual data entry. AI-powered invoice capture extracts key details—such as supplier names, amounts, and dates—from various sources including emails and supplier portals. This ensures accurate, error-free invoice processing from start to finish.
Streamline Invoice Validation
Invoices are automatically validated against purchase orders and vendor master data. This early detection of discrepancies supports compliance with internal policies and reduces the need for time-consuming manual checks.
Simplify and Accelerate Approvals
Rule-based automation routes invoices to the appropriate approvers based on predefined roles, amounts, or exceptions. Approvals can be completed via email or mobile, reducing bottlenecks and accelerating decision-making.
Seamless ERP Integration
Once approved, invoices are automatically posted to your ERP system, creating vendor liabilities and maintaining accurate, real-time financial records—no manual entry required.
Maximize Early Payment Discounts
Prioritize invoices based on payment terms and discount eligibility. This allows you to capture early payment discounts, optimize cash flow, and strengthen your working capital position.
Strengthen Vendor Relationships
Faster, more accurate payments enhance vendor trust. Real-time updates on invoice status, approvals, and payments minimize inquiries and foster transparency with suppliers.
Ensure Global Compliance with Ease
Automation simplifies tax validation and supports compliance with both local and global regulations—reducing the risk of penalties and ensuring that every invoice meets your audit and regulatory standards.
Gain 360° Visibility into AP Operations
Advanced dashboards offer real-time insight into invoice status, payment timelines, and cash flow. With complete visibility, finance teams can make proactive decisions and continuously optimize AP strategy.
Highradius focuses on building strong partnerships and providing robust integration capabilities for a frictionless and faster accounts payable process, with 50+ ERPs, 15+ billing systems and more.
Actionable guidance on the benefits of AP automation to help you navigate a crowded market to select the right solution for your needs.
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Download GuideAutomated invoice processing refers to the use of technology to streamline the capture, validation, and approval of supplier invoices without manual intervention. This invoice processing solution leverages advanced technologies like Optical Character Recognition (OCR), Artificial Intelligence (AI), and Machine Learning (ML) to extract invoice data, match it against purchase orders, and flag discrepancies for review.
The goal of automated invoice processing is to eliminate repetitive tasks, reduce errors, and enhance productivity within the accounts payable process. It allows businesses to optimize cash flow, ensure timely payments, and gain greater visibility into financial operations.
Automated invoice processing enhances the accounts payable process by using AI and OCR to handle data capture, validation, matching, coding, approvals, and ERP posting with minimal manual effort. The result: faster processing, fewer errors, and full audit visibility. Here's how the end-to-end workflow operates with Agentic AI.
Invoices received via email, PDF, or scanned documents are automatically captured. AI agents use advanced OCR and natural language understanding to extract key data—vendor name, invoice number, date, line items, and total amounts—and verify the file is a valid, non-duplicate invoice.
AI agents determine whether an invoice is purchase order (PO) based or non-PO. This classification informs the appropriate processing workflow and routing logic.
The invoice is matched against corresponding purchase orders and goods receipts. If aligned, it proceeds to the next step. In case of discrepancies, the agent attempts resolution or routes it to a human reviewer with full contextual insights, saving time and effort.
For non-PO invoices, AI agents recommend general ledger codes based on historical data, vendor profiles, and invoice descriptions. Finance teams simply validate and confirm—reducing manual entry and improving coding accuracy.
Invoices are routed for approval based on predefined rules such as amount thresholds, department, or cost center. Agents track timelines, issue reminders to approvers, and escalate if necessary to ensure timely processing.
Once validated and approved, invoices are posted directly into your ERP system. Agents ensure adherence to compliance requirements and formatting standards, reducing risk and rework.
When exceptions occur, a dedicated agent analyzes the issue and either resolves it autonomously or flags it for human review—complete with diagnostic insights and suggested actions to streamline intervention.
Every action taken by the AI agents is recorded, creating a complete, searchable audit trail. Finance leaders gain full visibility into the invoice lifecycle - what happened, when, and why.
Many organizations have long managed invoices manually. However, manual processes often involve time-consuming tasks such as data entry, physical document handling, and extensive human oversight, which can lead to inefficiencies and errors.
On the other hand, automated invoice processing software leverages modern technologies like Optical Character Recognition (OCR) and Artificial Intelligence (AI) to eliminate repetitive tasks, improve accuracy, and speed up the entire accounts payable workflow.
The comparison below highlights the key differences between manual invoice processing and automated invoice processing, emphasizing why automation is critical for modern businesses looking to streamline their financial operations.
| Feature | Manual Invoice Processing | Automated Invoice Processing |
|---|---|---|
| Speed | Slow and time-consuming, especially for large volumes of invoices. | Fast and efficient, with automated data capture and processing. |
| Accuracy | Prone to human error, leading to mistakes and delays. | Highly accurate, with advanced data validation and error detection. |
| Cost | High labor costs, paper costs, and operational expenses. | Lower operational costs due to automation and reduced manual effort. |
| Efficiency | Inefficient and labor-intensive, requiring significant manual effort. | Efficient and automated, streamlining workflows and reducing bottlenecks. |
| Scalability | Difficult to scale as the volume of invoices increases. | Easily scalable to accommodate growth and increased workload. |
| Visibility | Limited visibility into invoice status and progress. | Real-time visibility into invoice status, tracking, and analytics. |
| Security | Vulnerable to security risks, such as data breaches and unauthorized access. | Enhanced security with robust access controls and data encryption. |
Elevate your accounts payable operations with HighRadius' automated invoice processing software. Our solution enhances accuracy, reduces costs, and provides critical financial visibility, seamlessly integrating with over 50+ ERP systems and leading accounting platforms.
Leverage AI-powered automation and OCR-driven data extraction for efficient, precise workflows tailored to your needs. Don’t let outdated methods hold you back. Invest in a scalable solution that grows with your business.
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Invoice processing automation software streamlines the accounts payable (AP) process by automating tasks such as invoice data capture, validation, approval routing, and payment processing. This technology leverages advanced techniques like Optical Character Recognition (OCR), Artificial Intelligence (AI), and Machine Learning (ML) to extract data from invoices.
It matches them with purchase orders and receiving documents and routes them through predefined workflows for approval. By automating these manual tasks, businesses can significantly reduce processing time, minimize errors, and improve overall efficiency within their AP department.
The time savings achieved with automated invoice processing software can vary significantly depending on factors such as the volume of invoices processed, the complexity of the AP process, and the specific features of the chosen software. However, many businesses report a substantial reduction in processing time.
Studies have shown that organizations can typically reduce their invoice processing time by 50% or more through automation. This translates to significant time savings for AP staff, allowing them to focus on more strategic tasks such as vendor relationship management, financial analysis, and process improvement.
Manual invoice processing has several challenges that can significantly impact efficiency and accuracy.
One of the most effective strategies to improve invoice processing is to implement invoice processing automation software. By automating key tasks such as data capture, validation, and approval routing, businesses can significantly enhance efficiency, accuracy, and speed within their AP department.
When selecting invoice processing software, several key factors should be considered:
Implementing an automated invoice processing system typically involves the following steps:
Invoice processing automation software can have a significant impact on enterprise businesses by:
By implementing invoice processing automation software, enterprise businesses can significantly enhance their AP function, gain a competitive advantage, and drive overall business growth.
