5 Best Accounts Payable and Receivable Software in 2025

Despite advances in digital tools, 73% of businesses still rely on manual supplier payments, slowing operations. Over half of companies face excessive manual data entry, which fuels errors and bottlenecks in 47% of cases. As a result, 23% lack clear, reliable visibility into their AP processes.

To address this, finance teams are turning to accounts payable receivable software. These platforms streamline invoice processing, payment matching and execution, and reconciliation while delivering real-time visibility into payables, receivables, and cash flow. With direct integration to ERP and banking systems, these tools replace fragmented workflows with consistent, data-driven processes that strengthen control and reduce risk.

In this blog, we've curated a list of the best accounts payable and accounts receivable automation software for 2025 to help finance teams choose platforms that match their specific needs.

Best Accounts Payable and Receivable Tools at a Glance

By utilizing accounts payable receivable software, businesses can transform paper-intensive, error-prone processes into streamlined ones that enhance accuracy, efficiency, and financial visibility. Below are five leading accounts payable and receivable tools in 2025.

Platform	Best Suited For
HighRadius	Mid-to-large enterprises seeking AI-driven AR + AP automation, with high-accuracy matching, fewer exceptions, and stronger control over cash flow.
Bill	Small to mid-sized businesses that want a simple, unified solution for both AR and AP with easy invoicing and payments.
Esker	Companies looking for global e-invoicing, AI-powered cash application, and strong ERP integration.
Sage	Mid-to-large organizations that require full financial management plus AP/AR automation within their ERP-like finance system.
Centime	Finance teams that want to combine AP invoice processing and customer-facing AR workflows in a single, AI-driven environment.

What is Accounts Payable and Receivable Software?

Accounts Payable and Receivable software refers to a set of financial solutions designed to streamline how businesses manage incoming and outgoing payments. These tools help businesses handle money owed to suppliers and payments collected from customers more efficiently.

They automate invoicing, approvals, and collections to reduce manual work and errors. By improving visibility into cash flow and ensuring timely payments, these solutions enable companies to maintain better control over their finances. These solutions create a central system to track, process, and reconcile both outgoing expenses and incoming customer payments, which is far better than traditional manual bookkeeping.

Why Accounts Payable and Receivable Software Is Essential for Businesses?

The accounts payable (AP) functionality manages a business's short-term liabilities, specifically the amounts owed to suppliers and creditors. The software streamlines invoice processing, vendor payments, and expense management, while maintaining accurate transaction records. Today's accounts payable systems can extract data from digital bills, match them to purchase orders, and resolve any discrepancies when numbers don't add up.

The accounts receivable (AR) component handles money that customers and partners owe to the company. AR automation changes how businesses collect money by automating tasks such as invoice creation, payment tracking, cash application, and customer communications. The system sends automatic reminders about upcoming and late payments, which helps companies get paid on time while keeping good relationships with customers.

Accounts payable receivable software stand out from standard accounting tools because of their detailed automation features. These platforms eliminate repetitive manual tasks that typically consume valuable resources. They show businesses exactly what's happening in their payment cycle, thanks to AI-driven analytics. Finance teams get up-to-the-minute data analysis of outstanding invoices, payment status, cash flow projections, and vendor/customer accounts. This clear view helps make better decisions and manage finances proactively.

On top of that, accounts payable receivable software integrates with existing enterprise resource planning (ERP) systems and other financial platforms. This seamless connection means no more logging in and out of different applications or manually transferring data between systems. It reduces mistakes and creates a unified financial ecosystem.

Top 5 Accounts Payable and Receivable Software: A Comprehensive View

1. HighRadius

HighRadius offers AI-powered accounts payable and receivable automation platforms designed to eliminate manual processing and strengthen financial control across the full payables and receivables lifecycle. A key differentiator for HighRadius is its application of AI agents that adapt to each organization’s data patterns. This intelligence enhances matching accuracy, reduces exceptions, and streamlines decision points across accounts payable and receivable workflows.

For AR, the platform automates credit management, invoicing, collections, deductions, and cash application with AI agents that learn from historical activity to improve matching, prioritization, and exception handling. The AP automation solution streamlines invoice capture, three-way matching, non-PO coding, approvals, and ERP posting through high-accuracy OCR, machine-learning recommendations, and end-to-end workflow automation.

Key Features

• AI-powered credit scoring, automated invoicing, and buyer collaboration tools that reduce risk and speed up payments.
  
• Intelligent cash application with automated data extraction, matching, and remittance linking to achieve over 90% automation rates for same-day cash application.
  
• Predictive collections, automated dunning, and AI-driven dispute management to accelerate recovery and reduce revenue leakage.

• Automated invoice capture, three-way matching, and digital approvals that eliminate manual entry, reduce errors, and speed up AP processing.
  
• Automates matching of invoices, POs, and GRNs, flags exceptions, and routes them through multi-level approvals and cross-team workflows.

• The Email Capture Agent extracts invoice data from emails and PDFs with up to 95% accuracy, eliminating the need for printing or manual data entry. 

2. Bill

BILL's platform combines powerful accounts payable and receivable automation in one user-friendly interface. The system utilizes AI technology to recognize workflow patterns and accurately capture key invoice fields from the start. This intelligence helps automate two-way and three-way matching, verifying invoices against purchase orders and receipts to minimize errors.

Key features

• AI-powered invoice capture that identifies key fields and helps streamline approval routing.
  
• Customizable AP workflows with support for ACH, credit card, check, and other payment options.
  
• AR tools to create and send branded invoices with the ability to accept ACH and credit card payments.
  
• Centralized dashboard showing bills, invoices, and payment statuses for better visibility into cash movement.
  
• Mobile and desktop access that lets teams review, approve, and send payments or invoices from anywhere. 

3. Esker

Esker provides an AI-driven platform that automates Accounts Payable and Accounts Receivable. It removes manual effort, strengthens compliance, and improves visibility across financial processes. The system streamlines invoice capture, approvals, credit checks, collections, and cash application. With built-in analytics and ERP integrations, Esker helps finance teams reduce delays and create faster, more efficient accounts payable and receivable processes.

Key features

• AI-driven invoice capture and touchless AP processing with automatic extraction, coding, and routing of invoices.
  
• AP workflows with PO matching, supplier portals, discounting, and real-time invoice-to-pay visibility.
  
• Centralised AP dashboards with real-time KPIs, multi-ERP integration, and global compliance support.
  
• Accounts receivable automation for credit, invoicing, cash application, deductions, and collections with built-in collaboration.
  
• AR visibility with customer portals, online payments, analytics dashboards, and unified invoice-to-cash control.

4. Sage

Sage delivers integrated accounts payable and receivable automation through its cloud financial management platform, helping businesses reduce manual work and improve cash flow accuracy. Sage Intacct’s AP automation utilizes AI to extract invoice data, route approvals, and streamline payment processing. Its AR capabilities automate invoicing, collections, and payment management to accelerate cash recovery.

Key features

• AI-powered invoice data capture and draft-bill creation with auto-matching to POs.
  
• Duplicate invoice detection and real-time visibility into bills, payments, and aging.
  
• Configurable approval workflows and internal controls to enforce segregation of duties.
  
• Automated collections with configurable dunning emails, task management, and case ownership.
  
• Real-time AR dashboards, recurring invoices, and a self-service portal for customers to view/pay.

5. Centime

Centime is a detailed accounts payable and receivable software solution that unites financial operations on a single platform. Its AI-driven AP tools handle invoice capture, coding, PO matching, approvals, and payments with minimal manual input. On the AR side, Centime automates invoice delivery, follow-ups, and collection workflows while offering customers a branded payment portal. Centime combines invoice processing, collections, expense management, and cash flow planning into a single, accessible interface.

Key Features

• AI-powered invoice capture that extracts and codes invoice data without templates or manual entry.
  
• Automated collections workflows that adapt reminders and follow-ups based on customer payment patterns.
  
• Supports automated vendor payments across ACH, checks, and virtual cards with real-time reconciliation.
  
• A branded customer payment portal that lets customers view and pay invoices securely without extra logins.
  
• Dispute management tools that simplify resolution and build better customer relationships.

Benefits of the Accounts Payable Receivable Software

Accounts payable and accounts receivable software give finance leaders tighter control over cash, cleaner data, and a more scalable operating model that manual spreadsheets and email workflows simply cannot match.​

Stronger cash flow control

• Automated invoicing, collections, and payables scheduling reduce DSO and optimize DPO, so the treasury has a clearer, real-time view of net cash position instead of relying on offline roll‑ups.​
• Scenario planning and forecasting become more reliable because AP and AR data feeds are timely and consistent, enabling better decisions on investments, borrowing, and working capital buffers.​

Operational efficiency at scale

• Straight-through processing for invoices, approvals, and payments cuts manual touchpoints, lowering processing cost per transaction and freeing FTE capacity for analysis and business partnering.​
• Finance teams can absorb volume spikes from growth, M&A, or seasonal demand without linearly adding headcount, because workflows, rules, and routing are embedded in the system rather than in people’s inboxes.​

Better risk, control, and compliance

• Standardized approval workflows, segregation of duties, and digital audit trails reduce fraud risk, support policy adherence, and simplify internal and external audits.​
• Built-in validations and exception handling minimize miscoded entries, duplicate payments, and revenue leakage, thereby protecting margins and ensuring that financial statements accurately reflect reality.​

Higher quality stakeholder relationships

• Suppliers appreciate predictable, on-time payments and transparent status tracking, which enhances their negotiating position for terms and discounts and reduces the noise of “where is my payment?”​
• Customers experience professional, timely billing, omnichannel payment options, and proactive reminders, which lifts collections effectiveness without damaging commercial relationships.​

Executive‑grade visibility and decision support

• Real-time dashboards across AP and AR give CFOs and controllers instant access to aging, dispute trends, early‑pay discounts, and at‑risk receivables instead of waiting for month‑end packs.​
• Unified data across the order-to-cash and procure-to-pay cycles supports more strategic levers—such as dynamic discounting, supply-chain financing, and customer credit strategies—rather than narrow, transactional optimization.

Key Features of the Accounts Payable Receivable Software

Understanding the key features of accounts payable receivable software is essential to understanding how these systems streamline financial operations. Each feature is designed to address specific challenges, from automating repetitive tasks to providing real-time insights and ensuring compliance. The following features highlight the capabilities that make modern accounts payable receivable software an indispensable tool for finance teams:

End-to-End Workflow Automation

Modern accounts payable and receivable software brings full automation across the entire invoice and payment lifecycle, eliminating repetitive manual interventions. These platforms enable automated data capture from invoices, configurable approval routing, and three-way matching between invoices, purchase orders, and receipts—all within the system, rather than across scattered emails or paper documents. This leads to faster cycle times, lower error rates, and reduced compliance risk as every action and exception is tracked digitally.​

Smart Billing, Collections, and Payments

By integrating multi-format invoice delivery, embedded payment links, and automated reminders, accounts payable receivable systems elevate both billing and collection practices. Features like predictive collections queues, promise-to-pay tracking, and exception handling let teams target high-risk accounts proactively, increasing liquidity without sacrificing relationship quality. Business partners experience streamlined, transparent communication, making payment delays and disputes less common.​

Faster Cash Application and Reconciliation 

These solutions consolidate payments from various sources, including bank feeds, lockboxes, and email remittances, and apply them using embedded logic and machine learning for rapid and accurate reconciliation. Exceptions, such as short pays or deductions, are flagged and routed with context for prompt resolution, which maintains accurate account histories and frees up finance teams for higher-value tasks.​

Embedded Analytics and Forecasting

Real-time dashboards and analytics let finance leaders monitor accounts payable and receivable aging, forecast collection timing, and anticipate potential bottlenecks or lost savings. Advanced reporting offers predicted payment behavior and risk scoring at the invoice level rather than just historical summaries, empowering CFOs to make dynamic, data-driven decisions.​

Integration, Control, and Governance Layer

Contemporary accounts payable receivable software are built to integrate natively with ERP, GL, CRM, and banking platforms, keeping records perfectly synchronized and reducing reconciliation headaches. Fine-grained user permissions, digital audit trails, and adaptive controls ensure regulatory compliance and policy enforcement, even as the business grows, restructures, or operates in multiple jurisdictions. This unified control environment is increasingly essential for finance teams navigating global risk and complexity.

How to choose the right accounts payable receivable software

Finding the right software is a crucial step in transforming your financial operations. Rather than simply selecting a accounts payable receivable software, it’s about understanding the nuances of your current workflows, pinpointing where you need the most help, and setting clear goals that align with your company’s strategic priorities. Here are some major pointers to keep in mind while evaluating the accounts payable receivable software: 

1. Understand Your Current Workflow: A good way to pick the right accounts payable and receivable software starts with mapping your current financial processes. Your existing system's pain points and bottlenecks will help you find solutions that tackle your specific challenges.
   
2. Set Clear Automation Goals: Set clear business goals you want to achieve from AP AR automation. Figure out if you need faster invoice processing, better cash flow visibility, or tighter compliance controls. This clarity helps teams avoid chasing features that don't bring measurable returns.
   
3. Prioritize Scalability: Look beyond simple functionality and assess how well each platform can scale with your organization. Modern accounts payable receivable software should have AI-driven features that handle increasing transaction volumes without becoming outdated.
   
4. Look for ease of Integration: The software's integration capabilities require careful consideration. Your ideal accounts payable and receivable software should work seamlessly with your current ERP system and sync data in real-time without disrupting your regular workflows. This setup prevents data silos and stops you from entering information twice.
   
5. Assess Support: The vendor's support plays a key role that many overlook. Take time to check their implementation, help, training materials, and technical support quality. A vendor who responds quickly makes a big difference in your long-term success.
   
6. Robust security: Modern solutions come with strong security features to protect against fraud. These systems substantially reduce financial risk by controlling which employees can approve invoices and release payments. The software also generates detailed audit trails, making compliance efforts and financial reporting easier.
   
7. Total Cost: The final step compares ownership costs with expected returns. Include subscription fees, transaction charges, setup costs, and savings you'll get from automation and early payment discounts.

Finance teams that take the time to check these elements can find accounts payable and receivable software that improves processes now and adds strategic value later.

Conclusion

Technology evolves at an increasingly rapid pace, but the core goal remains the same. Finance teams require dependable tools that enable efficient operations and provide valuable insights. Therefore, the right software doesn’t have to be complicated; rather, it should make everyday tasks easier, help avoid mistakes, and provide a clear picture of where money is going and coming from.

Accounts payable and receivable software helps finance teams spend less time chasing paper and more time making smart decisions. It keeps things safe by controlling who can approve payments and keeps a simple record of everything that happened, making audits less stressful.

Whether you’re a growing mid-market company or a large enterprise managing complex, multi-entity operations, the right accounts payable receivable platform integrates smoothly with existing systems, keeps financial data secure, and drives better cash flow decisions.

** This blog reviews 5 accounts payable and receivable solutions; the 1–5 sequence is for reference only and does not indicate ranking or quality.

FAQs on Accounts Payable Receivable Software

1. What is accounts payable receivable software? 

Accounts payable receivable software automates the management of incoming and outgoing payments of a business. These tools streamline invoice processing, approvals, and collections, providing finance teams with accuracy, efficiency, and deeper insight into cash flow health.

2. What’s the difference between accounts payable and accounts receivable?

Accounts Payable tracks and pays vendor invoices, while accounts receivable manages customer billing and collections. AP handles outgoing cash; AR ensures timely incoming cash. Together they maintain liquidity and financial control.

3. What are the key benefits of accounts payable and receivable automation for enterprises?

Automation reduces manual errors, expedites payment cycles, improves cash flow visibility, and frees finance teams to focus on strategic initiatives. It enhances compliance and strengthens vendor and customer relations.

4. What features should enterprises look for in accounts payable and receivable tools?

Look for end-to-end automation, AI-enhanced data capture, configurable workflows, real-time analytics, strong security measures, and seamless ERP integration to maximize control and business agility.

5. What ROI can enterprises expect from AP AR automation?

Enterprises typically achieve faster processing times, reduced days sales outstanding (DSO), cost savings, and enhanced cash flow predictability, leading to measurable improvements in working capital and operational efficiency.

6. Can accounts payable receivable automation software integrate with ERP and accounting systems? 

Yes. Leading solutions offer connectors and APIs that sync master data, invoices, payments, and reporting with ERPs, ensuring unified workflows and eliminating data silos.

7. Can mid-sized businesses benefit from accounts payable receivable software?

Yes, mid-sized firms gain critical scalability, streamlined operations, reduced errors, and enhanced cash management—key factors that support accelerated growth and competitiveness.

8. How quickly can HighRadius accounts payable and accounts receivable solutions be implemented?

HighRadius offers rapid, configurable deployments. Most mid-sized and large enterprises can go live within a few weeks to a few months, depending on the complexity of their processes and integration needs.