Extending trade credit is a common practice in B2B businesses. However, it may surprise you to know that 68% of companies receive more than half of their payments after the due date, which often leads to cash flow problems.
Now, you might wonder what to do about this situation. The logical answer might seem to stop offering credit to customers. But in reality, to remain competitive and foster growth, it’s essential to continue extending credit.
So, what’s the solution? The key lies in getting paid faster, and you can achieve this by enhancing your collection process. This is where an accounts receivable aging report comes into play.
This invaluable report acts as your guide in the complex landscape of credit and collection. It helps you identify inefficiencies and irregularities effortlessly. By harnessing its power, you can pinpoint delinquent customers and establish optimal invoice payment terms.
In this article, we will comprehensively cover everything about accounts receivable aging reports. We will explain their purpose, why they are crucial, and how to create them.
Accounts receivable aging report classifies outstanding customer invoices by the length of time they’ve been unpaid. It assists businesses in monitoring overdue payments, evaluating credit risk, and effectively managing cash flow.
The report typically divides receivables into time periods, such as 0-30, 31-60, and 61-90 days past due.
In short, the accounts receivable aging report showcases the due amount of all your customers which helps in determining the effectiveness of the credit and collections function and identifies the irregularities in the process.
To understand the accounts receivable aging report, let’s take the example of Mr. Dave, who works in company ABC. His AR aging report in the balance sheet looks like this:
The AR aging report helps analysts understand the average age of their customers’ outstanding invoices and collect the dues within a stipulated period.
Also, note that the AR aging report is crucial when forecasting bad debt.
The AR aging report holds significant importance for several reasons – it provides important statistical information about your customer’s payment history and the effectiveness of credit and collection functions. It also has several other benefits, which are listed below:
Accounts receivable aging report typically includes the following components:
This report helps businesses visualize their outstanding receivables, identify overdue payments, and take appropriate actions to improve collections and cash flow management.
Here is how you can create an aging report from scratch:
Step 1: Review all the outstanding invoices
Step 2: Segregate all the invoices using the aging schedule and the due amount. For example, you might create categories like:
Step 3: After getting the list of customers with overdue bills, categorize them based on the total due amount and the number of days outstanding
The final aging report will look like this:
The AR aging report gives us a statistical report of the pending invoices from the customer’s end and insights on how to improve workflows. You can effectively use the AR aging report for:
An accounts receivable aging report is essential for maintaining a healthy cash flow and preventing collection issues from becoming major problems. It also reduces the risk of bad debts by analyzing customer payment habits. This report enables real-time tracking of your company’s receivables.
Traditionally, AR managers have avoided creating these reports due to their time-consuming manual nature, which involves reconciling customer payments, invoices, and tracking overdue payments. However, with HighRadius accounts receivable automation software, you can perform these tasks in real time. The software matches customer payments to invoices upon arrival and provides instant insights to AR managers.
An accounts receivable aging report provides a summary of unpaid customer invoices. It is used by businesses to track and analyze the aging of their accounts receivable. Also, It helps businesses monitor their cash flow, identify potential collection issues, and make informed decisions regarding credit terms and collection strategies.
An AR aging report is important because it provides you with analytics of the due payments and helps you maintain a healthy cash flow by improving the billing process.
An aging schedule is a table that includes the company’s accounts receivable sorted by their due dates. It helps in analyzing whether the customers are paying on time or not.
To create an aging report, follow these steps:
Use AI-based HighRadius’ Autonomous Receivables software for anomaly detection and save your teams from manual work during the month-end close.